Key Considerations When Looking to Outsource

January 27, 2022
connected pins red white

Whatever your outsourced and managed services needs may be — Eide Bailly can help.

Experience the competitive advantage of outsourcing and focus on what truly matters — driving growth and achieving success.
Learn more

Many companies have big dreams. To support the vision they want, companies often think they need cutting edge technology, up-to-date financials to drive business growth, data that helps them move forward and quality security parameters that make them feel protected.

Although these are great goals to have, not many organizations can accomplish them using their internal staff alone. Each goal takes deep market expertise, industry knowledge and strategic foresight along with experience to make it happen. Rather than hiring internal employees or specialists, organizations often turn to outsourcing to complement the skill sets and knowledge of their team and to grow their thinking. They often partner with outside specialties with the right expertise and ideas to provide access to the knowledge to make their goals reality.

What is Outsourcing?

Outsourcing is simply the process of hiring an outside source to help with particular tasks. This could be an individual freelancer or a consultant company with expertise in a specific field. Outsourcing services can be found across a number of industries, including accounting, technology, cybersecurity, data, human resources and more. You essentially create your dream team through trusted advisors, consultants and resources on loan when and where you need them and for what you need them for.

Global outsourcing services allows organizations to scale quickly. Outsourcing can be helpful for organizations that want to get a better handle on their finances, create a budget, enter transaction conversations, conduct an internal audit or whose ultimate focus might be construction for remodeling or expansion, for example, but their finances are not aligned to that goal. Rapid growth calls for additional support, fast.

Perhaps you need IT help to transition to a new platform or better utilize an existing software or to improve security options.

Identifying the areas of your business and the types of consulting that will help you work better into the future will help you plan for growth as well as prepare for the unplanned.

Outsourcing is not a replacement to core functions of a business, ones that are aligned with the organizations mission and values. Rather, outsourcing helps support and serves as a resource for needed services, where having someone on staff does not make sense, right now. Organizations often outsource accounting, payroll and/or cybersecurity. Often, organizations outsource to bring in needed expertise or an extra set of hands where they cannot yet bring someone on fulltime to serve as a CFO, CIO, CSO, etc. Outsourcing is a way to supplement business needs and goals and current staff resources.

Why Choose Services Outsourcing?

Organizations outsource for a variety of different reasons and the functions of outsourcing serve different purposes. It is not uncommon to outsource bookkeeping, payroll, internal audits, information technology services and/or accounting. However, depending on the goals you have set and the needed expertise will determine if an organization is looking for someone fulltime, parttime and at what level of experience. Do you need a part-time bookkeeper or someone to process your payroll? Or, are you looking for a strategic technology, financial or security professional to provide high level thought leadership and direction for your organization; both are available and often in a co-source, outsource or on a project basis.

Another example of outsourcing is for tech support. As the world turns more digital, the right technology has become paramount to an organization’s success. But what if something breaks? Or you have a list of system optimizations a mile long with no one to do it? How can you be sure you’re getting the most out of your technology investments? Working with an experienced solutions team is a great alternative for organizations without an internal technology team to manage system needs and governance.

Why Outsourcing is Good for Business

  • You don’t have the expertise in-house to accomplish your next strategic decision.
  • You lack the time or resources to make sense of your business data in a useful, meaningful way.
  • You don’t have the budget capacity to hire high-level accounting, payroll, technology or IT personnel.
  • Your organization lacks policies, procedures and risk mitigation strategies to make you feel safe and secure.
  • Your business is growing rapidly, and you need additional resources to help you move forward.
  • You need help administering your technology solutions but lack the internal knowledge or resources to effectively govern and manage the systems.
  • You have turnover in your IT department and need experienced eyes to monitor your network and security.
  • You want to free yourself from running the day-to-day back-office operations of your company, allowing you to focus on driving your company’s mission, vision and growth initiatives.

You don’t need to hire an internal dream team in order to meet your organization’s strategic goals.

Benefits of Services Outsourcing

Outsourcing talent is critical in business today, and the benefits are endless.

  • Access to experienced resources with the skills you need to save time and money, for a monthly service fee
  • Hands-on knowledge without going through the hiring, onboarding and training process
  • Access to a larger talent pool of resources that know your industry and understand your needs
  • Flexibility
  • Remote services
  • Increased ability to better meet customer needs, as employees are freed from more minimal or unrelated tasks
  • Leveraging the best tools and technology, specifically when you outsource IT, data or cybersecurity services
  • A future focused approach where you can plan for long term projects and get them done sooner

Tips for Strategic Outsourcing of Accounting Services

  • Make better, more insightful strategic business decisions with financial data you can trust
  • Reduce fraud risk
  • Manage cash flow
  • Team resource knowledge, rather than a single individual
  • Ensure compliance with up-to-date regulations
  • Create a detailed plan for the future
  • Analyze market trends and define key performance metrics
  • Understand business strengths and weaknesses
  • Identify strategic opportunities

Things to Consider When Outsourcing

Now that all the benefits of outsourcing have been outlined, the task at hand is whether or not to outsource for your particular organization. And, if so, now, or in the future?

  1. Make a detailed list of common tasks. This exercise provides insight into how you or your employees are spending your days. Are there certain tasks that might be better off as an outsourced service so time is spent more wisely? Identifying inefficiencies will lead to options for streamlining performance.
  2. Take a hard look at company finances. Does outsourcing make financial sense? There is a cost saving opportunity, as you’re not hiring a full-time employee and paying for benefits or onboarding, but it’s wise to take a close look at expenses and profits before making this financial decision.
  3. Does outsourcing a particular task align with company values? It’s important to be thoughtful when outsourcing core company value linked tasks. If customer service is a value that your company prides itself on, then co-sourcing or engaging project thought leadership could help you focus on maintaining or elevating your standards, providing depth of resources and new insights.

The Future of Outsourcing

Recent global events have made companies hyper aware of remote working options and the need for advances in technology. It also solidified the beneficial relationship between service providers and companies. While companies will continue to invest more in developing in-house capabilities, research also shows that a majority of companies will continue to outsource tasks far into the future. Outsourcing has been normalized for companies of all sizes and is set to remain a smart and strategic business option.

Expand Full Article