eDiscovery Management

INSPIRED TO DELIVER THE STRONGEST CASE

Discover investigative and cost-effective eDiscovery management.

eDiscovery companies focus on a best practice approach to preserving, investigating and presenting what you and your client need the most: the electronically stored information (ESI) necessary to your legal case.

eDiscovery management companies provide services like:

  • Preservation of electronically stored data: eDiscovery service providers often start the discovery process by saving and storing all data relevant to the litigation, such as emails and documents.
  • Maintaining chain-of-custody: Chain-of-custody refers to the trail of activities done on a piece of evidence. It’s crucial to maintain this integrity as it’s a requirement for evidence to be submitted in court.
  • Remote collections: eDiscovery firms will often facilitate the collection of evidence through online file transfers. This makes the discovery process much quicker.
  • Data culling/filtering: Data culling is a crucial step done by eDiscovery companies that cuts unnecessary information. It helps speed up the discovery process.
  • Privilege filtering with a privilege log: Documents that are tagged as privileged will need to be maintained and appropriately restricted. Logs will also help track user activity to ensure transparency and accountability.
  • Processing: A vital function of eDiscovery companies is to process the data, making it more usable further down the discovery pipeline.
  • Load file creation: Load files are support files that help organize separate pieces of data into useful chunks when a document is loaded.
  • Secure hosted review: This feature allows the review process to be done virtually in a secure environment.
  • File conversion: Some files will need to be converted (for example, from an old to a new format) to make them more readable or accessible. This is an enormous time saver for a task that is crucial, but tedious.
  • Bates numbering: Electronic discovery service providers make use of the Bates numbering scheme to tag documents for easy identification when needed.
  • Redacting: An eDiscovery service provider should facilitate redaction, or the removal of keywords from a document, before it’s sent to other key parties.
  • Archiving data for litigation: Archiving data effectively keeps critical litigation data safe and prevents it from being deleted.
  • Project management: Managing the documents, information, and key personnel in a complicated case requires project management features present in platforms made by most eDiscovery vendors.
  • Assisted review by attorneys: By combining the expertise of an expert legal team and the intelligent features of an eDiscovery company, large volumes of documents can be reviewed accurately in a short amount of time.

Put eDiscovery to work for you
Electronically stored information and its preservation and analysis can support your court case. But you have to make sure it’s done the right way. Complete the form to get started.

The Importance of eDiscovery In and Out of the Courtroom
With the increase of technology available to us comes a higher risk for potential fraud and resulting legal action. Evolving technology trends like smartphones, wearable technologies and mobile applications have changed the face of computer forensics and eDiscovery. These technologies contain information that can aid in litigation and make or break our court case.

Why You Need An eDiscovery Vendor
Wading through large amounts of data that may or may not be relevant to your case is a waste of your time and energy. This is where good eDiscovery providers come in: they employ best practices to cull the data quickly and efficiently.

eDiscovery companies can also tailor-fit a discovery solution to fit your firm’s needs, depending on the case at hand. Not all law firms approach discovery in the same way, so your eDiscovery vendor needs to be able to adapt to your workflow and perhaps even improve upon it.

Cost is also something an eDiscovery company can help with immensely. Pricing the discovery phase isn’t always straightforward, and the right vendor can help you forecast costs more accurately and efficiently. Finally, eDiscovery vendors will help you with what matters most: the data you gather. They can preserve the integrity of your data so you can be sure that it will be admissible in court. The best vendors use the latest technology to adapt to ever-changing rules and discovery processes.

The bottom line is that eDiscovery sounds simple on paper, but it’s an inherently complicated operation in practice. It can eat up your firm’s precious time if you don’t approach it carefully. That’s why it’s always smart to hire a third-party vendor like EideBailly, one of the top eDiscovery companies in the country.

The Need to Handle eDiscovery with an Objective, Third-Party
When collecting information that has the potential to be used in a legal proceeding, it’s important to ensure the extraction, preservation and storage of electronic information can be upheld.

While self-collection is an option, it also comes with its share of issues. Companies who choose to have their own eDiscovery department must take critical and necessary steps to ensure their ESI is collected objectively and ethically. One misstep can cost you and your company thousands of dollars in litigation costs.

Using a neutral, objective third-party eDiscovery company allows you to not only adhere to forensic standards, but also provide proper documentation to ensure data was properly preserved and not purposely deleted.

What to Look for in Leading eDiscovery Companies
eDiscovery specialists have backgrounds in both technology and computer forensics. This allows these professionals to not only process the data in an efficient way, but also produce the relevant, essential information you need for your litigation and court case.

It is important to work with certified eDiscovery specialists. Their investigative approach to preserving your client's data and meeting evidence rules is critical when it comes to seeking resolution in legal matters. This ensures that you stay within scope and proportionality without compromising the integrity that the evidence rules provide, giving you an advantage in civil litigation.

Here are some more tips when considering an eDiscovery provider:

  • Research on the eDiscovery provider’s features
    While all eDiscovery platforms can pretty much do every discovery feature, some excel at specific components more than others. As such, you need to know what the provider's strengths are, as well as their limitations. Use this information to subsequently select the one that best matches your own firm’s requirements.
  • Figure out the scope of service that you need
    There are a wide variety of support services that an eDiscovery company can provide, and you'll need to pick one that fulfills your own needs. Do you only need collection and processing services, or do you require full litigation support? The scope of your needs will play a role in what company is the right choice for you.
  • Take a look at their data security
    Data security is essential, especially when dealing with legal documents. You need to ensure that the eDiscovery platform you're considering uses the best data security protocols available to protect against hackers or viruses.
  • Check their track record
    An eDiscovery provider’s track record is a clear sign that tells you whether they are safe to hire or not. You should look not only at how many years they have been in business, but also at whether or not they have had any confidentiality breaches in the past. Breaches would be a serious red flag.

Why Eide Bailly is a Leading eDiscovery Firm
Eide Bailly is a leading national eDiscovery company. All our eDiscovery professionals are certified digital forensic examiners who are specifically trained to forensically preserve and document ESI. Our professionals maintain both electronic and physical chain of custody throughout all our projects.

We use state of the art technology and eDiscovery platforms which allow you to review work in an intuitive way. Because our software is online, you can view it securely and have access to responsive support at any time. All of this is done using court-proven forensic methodologies to ensure you have the information you need and can use it.

We also understand that access to critical information doesn’t have to break the bank. Controlling the costs associated with eDiscovery matters to you and it matters to us. Our eDiscovery management technology solution is scalable to fit any size litigation. Your data is handled efficiently and cost-effectively with an investigative approach so you can maximize its use in litigation.

What inspires you, inspires us. Let’s talk.

Contacts

Jeremy G. Bendewald

Principal

701.239.8513

Trent L. Leavitt

Digital Forensics & eDiscovery Manager

385.282.5460

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