Professional Development Workshops for California K-12

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Double Entry Accounting, Income Statements, and Balance Sheets for Public Schools

Date: Friday, October 6, 2023 | 9 - 11 a.m. PT

Are you new to accounting or to your governmental accounting role? Could you use a refresher of accounting basics? Have you ever wondered how your accounting work fits into the bigger picture? Join us as we discuss foundational accounting in a way that will help you understand concepts that may have eluded you in previous courses or jobs.

Learning Objectives -

• Discuss the foundational aspects of accounting, like “debits” and “credits.”
• Define the basics of the relationship between individual transactions and financial statements.
• Explore how the source transactions of an educational entity are posted to the general ledger.

Reference Text -

California School Accounting Manual (CSAM)

CPE Information -

CPE Credit: 2
Field of Study: Accounting
Level of Knowledge: Basic
Delivery Method: Group-Internet Based

Primary Audience -

Public School Accountants, Accounting Technicians, and Chief Business Officials who desire foundational knowledge in accounting.

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Accounting for Capital Assets, Noncapitalized Equipment, and Supplies for Public Education Agencies

Date: Friday, October 13, 2023 | 9 - 11 a.m. PT

Are you responsible for tracking fixed assets in a local educational agency (LEA)? Are you new to understanding modified accrual versus full accrual for capital funds? Do you need to understand the difference between expensing consumables, repairs, and capitalizing items? Join us as we discuss foundational accounting for inventory items and capital assets in a way that will help you understand concepts that may have eluded you in previous courses or jobs.

Learning Objectives -

• Examine the foundational aspects of accounting for capital assets, noncapitalized equipment, and supplies using modified accrual and full accrual accounting.
• Distinguish between capital assets, noncapitalized equipment, and supplies and subcategories such as land, land improvements, and buildings.
• Analyze how these source transactions of an educational entity are posted to the general ledger.
• Summarize the chart of accounts and key components of these transactions.

Reference Text -

California School Accounting Manual (CSAM)

CPE Information -

CPE Credit: 2
Field of Study: Accounting
Level of Knowledge: Basic
Delivery Method: Group-Internet Based

Primary Audience -

Public School Accountants, Purchasing and Accounting Technicians, and Chief Business Officials who desire foundational knowledge in accounting.

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Standardized Account Code Structure (SACS) for California Public Schools

Date: Friday, October 20, 2023 | 9 - 11 a.m. PT

Are you new to California fund accounting in a public school district? Do you struggle with understanding the California Standardized Account Code Structure (SACS)? Do you wonder how to create and interpret a chart of account string? Join us as we discuss foundational SACS accounting in a way that will help you understand concepts that may have eluded you in previous courses or jobs.

Learning Objectives -

• Summarize each chart field: Fund, Resource, Goal, Function, Object, and optional fields.
• Assess the financial impact of coding transactions correctly.
• Describe how to combine chart fields in a compliant way.

Reference Text -

California School Accounting Manual (CSAM)

CPE Information -

CPE Credit: 2
Field of Study: Accounting
Level of Knowledge: Basic
Delivery Method: Group-Internet Based

Primary Audience -

Public School Accountants, Purchasing and Accounting Technicians, and Chief Business Officials who desire foundational knowledge in accounting. 

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First Interim Reporting for California K-12 Public Schools

Date: Friday, October 27, 2023 | 9 - 11 a.m. PT

California K-12 Public School interim financial reporting conforms to the requirements set forth by the California Department of Education. Learn the unique rules, software, and best practices to navigate this accounting niche. Join us as we discuss how to compile the Interim Report from start to finish, guiding you with practical examples.

Our workshop series offers two opportunities to learn interim reporting, one for First Interim and one for Second Interim, with a mention of end-of-year reporting, informally known as “Third Interim.”

Both reports require similar preparation and outcomes. However, each workshop will be unique and informative for those who enroll in both.

Learning Objectives -

• Define the unique aspects of reporting in California that include conforming to the California Standardized Account Code Structure.
• Explore what is required, using state cloud-based software, and completing supplemental forms, with emphasis on the multi-year projection and cash flow.

Reference Text -

California School Accounting Manual (CSAM)

CPE Information -

CPE Credit: 2
Field of Study: Accounting
Level of Knowledge: Basic
Delivery Method: Group-Internet Based 

Primary Audience -

Public School Accountants, Technicians, and Chief Business Officials who desire foundational knowledge in California K-12 financial reporting.

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Second Interim Reporting for California K-12 Public Schools

Date: Friday, January 26, 2024 | 9 - 11 a.m. PT

California K-12 Public School interim financial reporting conforms to the requirements set forth by the California Department of Education. Learn the unique rules, software, and best practices to navigate this accounting niche. Join us as we discuss how to compile the Interim Report from start to finish, guiding you with practical examples.

Our workshop series offers two opportunities to learn interim reporting, one for First Interim and one for Second Interim, with a mention of end-of-year reporting, informally known as “Third Interim.”

Both reports require similar preparation and outcomes. Each workshop will be unique and informative for those who enroll in both.

Learning Objectives -

• Recall how to accurately budget revenue and expenditures and discuss how the income statement and balance sheet affect the budgeting process.
• Explore “year round” best practice, how to incorporate assumptions into all aspects of the budget, and how to avoid common errors.
• Indicate the roles of the participants in the process, including how and when to involve others within your organization.

Reference Text -

California School Accounting Manual (CSAM)

CPE Information -

CPE Credit: 2
Field of Study: Accounting
Level of Knowledge: Basic
Delivery Method: Group-Internet Based

Primary Audience -

Public School Accountants, Technicians, and Chief Business Officials who desire foundational knowledge in California K-12 financial reporting.

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California Public School Award Administration and Management

Date: Friday, April 19, 2024 | 9 - 11 a.m. PT

Are you new to accounting for educational programs? Do want to understand the complete cycle of awards from application to audit? Join us as we discuss the unique aspects of California public school accounting for unrestricted and restricted programs using fund accounting with modified accrual.

Learning Objectives -

• Define the education award process from application to audit with emphasis on appropriately accounting for transactions.
• Explore the roles of the business, human resources, and educational departments in the financial tracking of resources such that an adequate audit trail is maintained.
• Examine how to use source documents and California Department of Education resources in the audit and budgeting processes.

Reference Text -

California School Accounting Manual (CSAM)

CPE Information -

CPE Credit: 2
Field of Study: Accounting
Level of Knowledge: Basic
Delivery Method: Group-Internet Based

Primary Audience -

Public School Accountants, Technicians, and Chief Business Officials who desire foundational knowledge in grants, entitlements, and apportionment accounting for California Public Schools.

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Year-End Closing for California K-12 Public Schools: Foundational

Date: Friday, June 14, 2024 | 9 - Noon PT

This workshop is part one of a two-part series for closing the books in California K-12 public schools. The foundational and advanced workshops have minimal overlapping content. Both workshops contain information that benefits beginners and intermediate learners, as well as advanced practitioners who may need a refresher.

This foundational workshop emphasizes the idea that “every day is year-end closing.” This workshop encourages staff to mindfully post payroll, accounts receivable, accounts payable, and cash collections correctly the first time. By understanding how to transact daily business, the job of closing the books is reduced to a few larger concepts. The workshop benefits those new to accounting, California public schools, and the compliance required by the California Department of Education.

Learning Objectives -

• Illustrate every account balance on the income statement and balance sheet and how they relate to the financial statements as a whole.
• Demonstrate the cycle of work and how to best prepare every day for this “once a year” event.
• Explore the California Department of Education’s cloud-based software and how to use it.

Reference Text -

California School Accounting Manual (CSAM) and California Department of Education software technical manuals

CPE Information -

CPE Credit: 3
Field of Study: Accounting
Level of Knowledge: Basic
Delivery Method: Group-Internet Based

Primary Audience -

Public School Accountants, Technicians, and Chief Business Officials who desire foundational knowledge in accounting, specifically the transition of the general ledger from cash to modified accrual at year-end.

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Year-End Closing for California K-12 Public Schools: Advanced

Date: Friday, June 21, 2024 | 9 - Noon PT

This workshop is part two of a two-part series for closing the books in California K-12 public schools. The foundational and advanced workshops have minimal overlapping content. Both workshops contain information that benefits beginners and intermediate learners, as well as advanced practitioners who may need a refresher.

This workshop emphasizes the unique aspects of California Department of Education software and compliance as it pertains to closing the books. The workshop guides senior accountants in the mobilization and management of others to prepare sourced, defensible financial transactions, safeguard the organization from financial instability through accurate closing, and understand technical accounting concepts.

Learning Objectives -

• Discuss options on how to attend to some of the more complicated transactions and monitoring required of an intermediate-level Director of Fiscal Services.
• Examine the latest California Department of Education compliance required at closing.
• Specify how to use the California Department of Education's cloud-based software, learn how to complete the required supplemental forms, and understand their significance.

Reference Text -

California School Accounting Manual (CSAM) and California Department of Education software technical manuals

CPE Information -

CPE Credit: 3
Field of Study: Accounting
Level of Knowledge: Basic
Delivery Method: Group-Internet Based

Primary Audience -

Public School Accountants, Technicians, and Chief Business Officials who desire foundational knowledge in accounting, specifically the transition of the general ledger from cash to modified accrual at year-end.

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Presenters

Caroline Larson, CPA, Partner | Eide Bailly
Caroline is a licensed CPA and Partner at Eide Bailly, a public accounting and business advisory firm ranked among the Top 25 in the nation. She is a primary partner in the public education consulting services division. Caroline leads an Eide Bailly consulting team that serves county offices of education, K-12 school districts, charter schools and community colleges. Her team guides boards of trustees, business, and educational leaders within the governmental industry framework. Clients receive guidance on cash flow projections, budget development, program compliance, collective bargaining, multi-year projections and financial reporting. Caroline and her team served as cash flow consultants for the California School Finance Authority Tax and Revenue Anticipation Note (CSFA TRAN) program during the pandemic. Before her 25 years with Eide Bailly, Caroline worked in a K-12 School District, in private industry and as a Supply Officer in the U.S. Navy.

Michele Gookins, Senior Manager | Eide Bailly
Michele is a senior consulting manager with Eide Bailly, LLP. She brings a decade of experience as a K-12 Director of Fiscal and Chief Business Official in three California school districts. She also served an additional 10 years in private sector accounting preparing financial statements, negotiating contracts, facilitating external audits, coordinating with Boards and community groups and supervised a variety of business personnel. She has first-hand experience with complex accounting transactions associated with Bond Anticipation Notes, Tax and Revenue Anticipation Notes, and Community Facilities District Bonds.

Additional Information -

These are Group-Internet Based Webinars. No prerequisites or advanced preparation required. For information regarding a complaint and/or program cancellation policies, please contact Mye Collins.

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