The Department of Education (DOE) has released reporting guidelines for those institutions who have received the student portion of their Higher Education Emergency Relief Fund (HEERF).
The HEERF provides emergency financial aid grants to students disrupted by the COVID-19 pandemic. The funding is designed to help students facing financial challenges and is part of the CARES Act relief legislation.
We broke down what your higher education institution needs to know about the CARES Act.
Necessary Steps and Information
Within the guidance provided, it states the following information must appear on the institution’s primary website 30 days after the date when the institution received its allocation under 18004(a)(1) of the CARES Act. It must be updated every 45 days thereafter:
In an update on August 28, 2020, the 45-day requirement was changed to be no later than 10 days after the end of each calendar quarter (September 30, December 31, March 31, and June 30) thereafter, unless the Secretary specifies an alternative method of reporting:
On August 28, 2020, a revised notice for the Student Share Public Posting Requirement for HEERF Grantees was issued. In the revised notice, the following was added:
As institutions are working to prepare the 30-day Fund Report, they must remember to still comply with the Family Educational Rights and Privacy Act and protect personally identifiable information. The DOE states that it does not expect institutions to report information about a group of 10 or fewer students on publicly available websites controlled by the institution.
Those institutions that accurately report the information listed above will meet the initial reporting requirements. For subsequent reports and reporting for other related HEERF programs, the DOE will notify participating institutions of the preferred reporting method.
For further information regarding HEERF Funds, the DOE has provided the following FAQs:
Maintaining Compliance in Your Higher Education Institution
The CARES Act provided several benefits for industry specific entities, including higher education institutions. It’s important to know the requirements for these relief provisions and comply with them. Ensuring you have the proper documentation in place for this funding is the first step. It will also be critical to watch for updated guidance and best practices as your higher education institution navigates this new normal.
Here’s what higher education organizations need to do in the wake of COVID-19.
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